Standard Privacy Policy

Version 1.0
🇬🇧
1. Who are we?

[Organizer’s name]
[Address]
[Company registration number]
[Contact person and email]

We are joint data controllers together with Volunteerly ApS (CVR 45475719) when you use Volunteerly.dk to sign up for our events.

Volunteerly operates the platform and handles hosting, security, and user profiles. We are responsible for planning and running the event.

2. What information do we process?

We process the information you have registered with Volunteerly, as described in their privacy policy – e.g. name, contact details, and event registrations.

We use the information in connection with the specific event you sign up for and, if you are connected to us as a member, also in relation to your membership.

3. What do we use your information for?

We use your information to:

  • Plan and coordinate events you have registered for
  • Communicate with you before, during, and after the event
  • Document participation for safety or regulatory purposes

When you connect with our organisation (e.g. as a volunteer or member), we may send you information about our new events and volunteering opportunities. This is a natural part of your connection and does not require separate consent.

If we wish to send you marketing, such as offers for guests or from partners, we will ask for your separate consent.

4. What is the legal basis?

We process your information because:

  • it is necessary for you to participate in the event
  • we have a legitimate interest in organising and documenting volunteering activities
  • we may be required to do so by law
  • marketing only takes place if you have given separate consent
5. How long do we keep your information?

We store personal data related to a specific event for up to 12 months after the event has taken place.

If you are a member, we keep your information for as long as your membership continues.

6. Who do we share your information with?

We only share information with relevant people in our organisation and with Volunteerly as joint data controller. We do not disclose your information to others unless it is necessary for the execution or safety of the event.

7. Your rights

You have the right to:

  • Access the information we hold about you
  • Have your information corrected or deleted
  • Withdraw any consent you may have given
  • Lodge a complaint with the Danish Data Protection Agency via www.datatilsynet.dk

You can contact both us and Volunteerly to exercise your rights.

8. Contact and questions

[Contact person and email]

9. Changes

We may update this privacy policy if there are changes to how we process personal data or to applicable legislation.

If we make substantial changes, everyone who has previously accepted the policy will receive an email with information about the changes and a link to the updated version.

The most recent version will always be available through Lokalfrivillig.